We are seeking a Procurement Reconciliation Specialist who will primarily be responsible for verifying the quantity and price of inventory being invoiced to the Company agrees to the quantity and price received in our system. Additionally, the Specialist will also be responsible for running reports to identify orders received by the retail stores and to track that all orders received have been invoiced by the vendor. The duties include identifying discrepancies between our records and the vendors, working with the Senior Inventory Specialist and the Accounts Payable Specialist to resolve discrepancies and communicating with the vendor throughout the process. This position is expected to perform all job responsibilities with a commitment to providing excellent service to vendors and internal colleagues while producing timely and accurate work product. This position will assist the company in effecting more efficient sourcing processes to save costs to meet scope, schedule, and budget.

Roles & Responsibilities:

• For invoices received, compares product quantity and price per the invoice to the quantity and price received in the inventory system
• Work closely with other departments to investigate and resolve discrepancies when identified
• Monitor and maintain log of orders received and invoices received to identify goods received but not invoiced
• Communicate with vendors for correction of discrepancies or missing invoices
• Participate in the month-end close process by providing information relative to goods received but not invoiced
• Maintain ongoing communication with both internal and third-party relationships
• Perform other duties as required to support the Accounts Payable Department
• Data entry
• Perform other related duties as assigned

 

Qualification required: 

Bachelor's degree in finance, business, accounting, or related field

 

Eligibility Criteria:

• 3 to 5+ years in Accounts Payable experience, or equivalent combination of education and experience
• Possess strong written and verbal communication skills
• Solid organization skills and attention to detail
• Ability to perform in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
• Ability to reliably initiate and complete work assignments
• Possess sense of urgency, responsiveness, and strong customer service orientation
• Must be able to effectively interact with internal colleagues and vendors in a professional manner
• Strong computer skills to include proficiency in Microsoft Applications (Outlook, Excel, Word)
• Experience with accounting software and (optical character recognition) OCR technology; Sage Intacct and Mineral Tree is a plus
• Ability to operate both independently and as part of a team
• Comfortable working in night shift
• This is a remote WFH opportunity hence, high speed internet and power backup required.